Code of Conduct

Anti-Harassment Policy

Phoenix RPGs seeks to provide a welcoming, fun, and safe convention and community. We do not tolerate harassment in any form. Discriminatory language and imagery (including sexual) is not appropriate for any venue, including any game sessions and any community resources such as the Phoenix RPGs social media pages, Discord server or any other foreseeable community locations. Phoenix RPGs staff have both the power and the duty to investigate all reported incidents of harassment and to remove confirmed harassers from future events both physical and virtual.

Harassment is understood as any behavior that threatens another person or group or produces an unsafe or un-inclusive environment. It includes offensive verbal comments or non-verbal expressions related to gender, gender identity, gender expression, sexual orientation, disability, physical appearance, body size, race, age, religious beliefs, sexual or discriminatory images in public spaces (including online), deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. The behavior above is not limited to explicit statements, but also meant to include comments made that could be deemed as in violation of the policy. Phoenix RPGs staff is the ultimate adjudicator in any disputes arising from behavior at events, Discord server and social media.

Any incident that requires intervention by staff will be treated with confidentiality and regardless of if the report is anonymous or not only relevant details will be shared as need with those required to resolve the conflict.

Ways to report issues:

Anonymous Reporting – You may report issues anonymously via our website on the Contact Us page

In-Person Events – During in-person events you can report events to any member of the admin staff that will be identified by their Phoenix RPGs shirt with “admin” or “staff” listed on them.

Online events – You can report events by messaging one of our Discord server admins that are listed on the right-hand side bar of our Discord server.

Conflict Resolution

1. Initial Incident
   1. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please first consider informing the offender that the speech or behavior is problematic and that you would like them to stop. Oftentimes, the offending behavior is unintentional, and the accidental offender and offended will resolve the incident by ceasing the behavior and/or apologizing. If you believe that bringing up the incident with the offender will have negative consequences for you or will only lead to further offenses, then please inform a staff member about the incident.
2. Escalation
   1. If the offender insists that they did not offend, or if the offender continues the harassment after being asked to stop, then you will need a third party to step in. Find a staff member (typically at the admin table) and let them know about the incident. If you are on our discord, please tag an admin using @admin or for other online issues email us at admin@phoenixrpgs.com
3. Investigation
   1. Phoenix RPGs staff are obligated to investigate thoroughly any reported incidents of harassment, seeking private accounts of the incident from all concerned parties.

Sanctions

Phoenix RPGs participants asked to stop any harassing behavior are expected to comply immediately. If a participant engages in harassing behavior, staff may take any action they deem appropriate, including warning the offender, expelling the offender from Phoenix RPGs, or banning the offender from the Phoenix RPGs community.

Specific sanctions may include, but are not limited to:

• Warning the harasser to cease their behavior and that any further reports will result in other sanctions
• Requiring that the harasser avoid any interaction with, and physical proximity to, their victim for the remainder of the event
• Requiring that the harasser immediately leave Phoenix RPGs event and not return
• Not allowing a person who violated the policy to attend future Phoenix RPGs events
• Ending immediately any event responsibilities and privileges the harasser holds and requiring that the harasser not attend future Phoenix RPGs events (either indefinitely or for a certain time period)
• Publishing an account of the harassment to other Conventions.
• Phoenix RPGs staff will help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event.
• We expect participants to follow these rules in all Phoenix RPGs venues, Phoenix RPGs Con-related social events, and online communication channels.

We value your participation in the Phoenix RPGs community, and your efforts to keep Phoenix RPGs a safe and friendly space for all participants!

Ethics & Conduct

• Any of the following will be grounds for expulsion from the Phoenix RPGs event without refund:
• Violating any federal, state or local laws, facility rules or Con policies
• Failure to comply with the instructions of Phoenix RPGs Staff or Event security personnel
• Using anything in a threatening or destructive manner against person or property
• Endangering the safety of oneself or others
• Threatening, stealing, cheating or harassing others